OMC Entity & Hierarchy Management

Introduced in v1.0.2

This page documents the OMC (Owners' Management Company) entity model — the legal and structural centrepiece of the platform. All block management workflows, from service charge billing to compliance tracking, are anchored to an OMC entity.

What is an OMC?

An Owners' Management Company (OMC) is a company — typically a company limited by guarantee — established under Irish law to manage the common areas and shared services of a multi-unit residential development. OMCs are governed primarily by:

Multi-Unit Developments (MUD) Act 2011
Companies Act 2014

Every apartment owner in the development is automatically a member of the OMC. The OMC is responsible for maintaining common areas, collecting service charges, and ensuring statutory compliance on behalf of all unit owners.

OMC Entity Fields

Each OMC record captures the following information:

Field	Description
Name	The registered legal name of the OMC
CRO Registration Number	Companies Registration Office number, required for all registered OMCs in Ireland
Company Type	Typically "Company Limited by Guarantee (CLG)"
Registered Address	The legal registered address of the OMC
Development Links	One or more residential developments governed by this OMC
Company Secretary	The appointed company secretary (statutory requirement)
Directors	Board of directors with appointment dates and roles
AGM Records	History of Annual General Meetings

OMC Hierarchy

The platform models the relationship between an OMC and its developments explicitly:

OMC (Legal Entity)
 └── Development (Physical Estate)
       ├── Block A
       ├── Block B
       └── Common Areas

A single OMC can be linked to multiple developments or phases. This reflects real-world scenarios where a developer establishes one OMC across several blocks built in stages.

Directors & Officers

Directors

OMC directors are tracked with:

Full name
Appointment date
Role (e.g. Chairperson, Treasurer)
Status (active / resigned)

Directors are typically unit owners elected at the AGM. The platform records directorship history to support CRO filing obligations.

Company Secretary

The Company Secretary is a legally required officer under the Companies Act 2014. The platform treats this as a dedicated, named role within the OMC — distinct from a general director record. The Company Secretary is responsible for statutory filings, maintaining the register of members, and AGM administration.

Annual General Meetings (AGMs)

Under the MUD Act 2011, OMCs are legally required to hold an AGM each year. The platform stores AGM records linked to the OMC, including:

Date held
Quorum status
Key resolutions passed
Next AGM due date

This supports agents in demonstrating compliance with statutory meeting obligations.

Members

All unit owners within a linked development are members of the OMC by law. Member records are associated with the OMC and can be flagged with directorship status where applicable.

Legal Context

This feature is designed specifically for compliance with Irish property legislation. Key statutory references:

MUD Act 2011, Section 3 — Definition and obligations of OMCs
MUD Act 2011, Section 17 — Requirement to hold AGMs
Companies Act 2014 — Requirements for company officers, including Company Secretary
CRO (Companies Registration Office) — Registration and annual return obligations

Related Features

Service Charge Billing (coming soon)
Compliance Tracking (coming soon)
Owner Communications (coming soon)