Tenancy Timeline & Deadline Calendar
Tenancy Timeline & Deadline Calendar
Every tenancy has a visual timeline that displays all legally and operationally significant dates in a single, colour-coded view. It is designed to help landlords, agents, and tenants stay compliant and avoid missed deadlines without having to track dates manually.
Overview
The timeline appears on the individual tenancy page and updates automatically as the tenancy progresses. Each milestone is displayed chronologically and given an urgency status based on proximity to its deadline.
Tracked Milestones
Deposit Protection
Shows the statutory deadline by which the deposit must be protected with a government-approved scheme. Late protection is flagged immediately in red.
Prescribed Information
Tracks the deadline to serve prescribed information (PI) notices to the tenant following deposit registration. Compliance with this deadline is a legal requirement under the Renters' Rights Act.
Notice Periods
Displays any active notice periods — whether served by the landlord or the tenant — along with the date the notice expires.
Check-out Booked
Shows the scheduled date of the check-out inspection. If no check-out has been booked and the tenancy end date is approaching, a prompt is surfaced.
Deduction Response Window
Once a deduction proposal is sent, the timeline tracks the window within which the tenant must respond. This prevents proposals from expiring unnoticed.
Dispute Resolution Deadline
If a deduction is disputed, the timeline tracks the deadline for escalating the matter to the deposit scheme's adjudication service.
Urgency Colour Coding
Each milestone is colour-coded to indicate its current urgency:
| Colour | Meaning |
|---|---|
| 🟢 Green | Completed, or deadline is comfortably in the future |
| 🟡 Amber | Deadline is approaching — action recommended |
| 🔴 Red | Overdue, or critically close to deadline |
Who Can See the Timeline?
- Landlords & Agents — Full view of all milestones across the tenancy lifecycle.
- Tenants — Can see milestones that are relevant to them (e.g. check-out date, deduction response window, dispute deadline).
Compliance Notes
The deadlines shown on the timeline are derived from statutory requirements under the Renters' Rights Act and the rules of the relevant deposit protection scheme. The platform calculates these automatically based on the tenancy start date, deposit registration date, and other recorded events.
Note: The timeline is informational. Always verify specific deadlines with your deposit scheme or a legal adviser if in doubt.