Right to Rent ID Verification Reminder
Right to Rent ID Verification Reminder
Overview
The Right to Rent ID Verification Reminder is an automated compliance workflow that runs every night at 03:00 UTC. It scans all active tenancies and alerts org admins when any tenant's Right to Rent ID check has never been completed or has expired — helping organisations stay compliant with the Renters' Rights Act without manual monitoring.
How it works
1. Nightly sweep
At 03:00 UTC each day the workflow queries all tenants linked to active tenancies and checks the idVerificationStatus field against two trigger conditions:
| Status | Meaning | Action taken |
|---|---|---|
not_started | Verification has never been initiated for this tenant | Compliance warning raised |
expired | A previously valid verification has lapsed | Compliance warning raised |
Tenants with a current, valid verification are ignored.
2. Org admin notifications
For every tenant that matches either condition, the workflow inserts a compliance warning notification for all org admins in the relevant organisation. Notifications appear in-app and identify the tenant and tenancy requiring attention.
3. Compliance check record
The workflow upserts a row in compliance_checks for each affected tenant/tenancy:
- Rule:
right_to_rent_id_check - Risk level:
high - Detail: A plain-language description of the Right to Rent requirement and the specific verification gap detected.
Upsert behaviour means the record is created on first detection and updated on subsequent nightly runs — preventing duplicate rows accumulating over time.
Entities involved
| Entity | Role |
|---|---|
tenants | Source of idVerificationStatus |
tenancyTenants | Join between tenants and tenancies |
tenancies | Filtered to active tenancies only |
complianceChecks | Upserted with rule, risk level, and detail |
orgMembers | Used to identify org admins for notification targeting |
notifications | Receives the inserted compliance warning |
Trigger
| Property | Value |
|---|---|
| Type | Scheduled (cron) |
| Schedule | 0 3 * * * (daily at 03:00 UTC) |
What org admins should do
When you receive a Right to Rent compliance warning notification:
- Open the notification to identify the affected tenant and tenancy.
- Contact the tenant to initiate or renew their Right to Rent ID verification.
- Once verification is complete and
idVerificationStatusis updated, the nightly sweep will no longer flag that tenant and the compliance check record will reflect the resolved state on the next run.
Risk level
All findings from this workflow are classified as high risk. Right to Rent checks are a legal requirement under UK immigration law. Failure to verify a tenant's right to rent can result in significant civil penalties for the landlord or letting agent.